FAQ’s

Shipping to an advance warehouse versus directly to a show site for a tradeshow each offers different benefits, depending on your goals and the specifics of the event. Here are the key benefits of each option:

Shipping to the Advance Warehouse

  1. Early Delivery and Storage:

    • Items can be shipped well in advance, which gives you peace of mind and allows for any last-minute issues to be handled before the event.

    • The warehouse will store your materials until the event begins, reducing the risk of shipping delays or mishandling close to the show.

  2. Reduced Risk of Delays:

    • By shipping to a warehouse before the show, you avoid the risk of your materials being delayed in transit or getting caught in long unloading lines at the show site.

  3. Convenience:

    • The advance warehouse typically handles all of the unloading, organizing, and delivery to your booth at the scheduled time, which can reduce stress on show day.

  4. Time Management:

    • Having your materials at the warehouse ensures that your booth setup can begin as soon as you arrive. This means less time spent waiting for deliveries on-site and more time dedicated to booth preparation.

  5. Access to Services:

    • Warehouses often offer additional services like unpacking, repacking, and quality checks, which could help ensure that all items are in good condition before they are sent to the show.

  6. More Control Over Timing:

    • If there is a delay in your shipping or your team arrives late, you can still access your materials early and avoid logistical complications when you get to the event.

Shipping Direct to the Show Site

  1. Lower Costs:

    • Shipping directly to the show site can be cheaper because you avoid the additional cost of warehousing and the associated handling fees.

  2. No Need for Storage Fees:

    • If your materials are not time-sensitive, you may choose to ship directly to the event and avoid any storage fees associated with sending them to a warehouse in advance.

  3. Faster Setup:

    • If your materials arrive early enough and are ready to go, direct shipping can save you time at the warehouse and let you set up your booth as soon as you arrive on-site.

  4. Simplified Logistics:

    • For some companies, managing a single shipment directly to the show site might be simpler and more straightforward, especially for smaller displays with fewer materials.

Considerations for Choosing the Right Option

  • Time Sensitivity: If your materials need to be there before the show opens, or if there are strict deadlines for setup, the advance warehouse may be the safer choice.

  • Shipping Reliability: If you're worried about potential shipping delays, opting for the warehouse can help you mitigate the risk.

  • Size and Complexity of the Exhibit: Larger, more complex booths with multiple components might benefit from being stored and organized ahead of time at the warehouse, while smaller, simpler displays might be fine with direct delivery.

Ultimately, the decision will depend on the specifics of the tradeshow, your company’s needs, and your budget.